Seasonal Flu Immunization Information

• Flu vaccine administered at MGB Occupational Health Flu Vaccine Clinics or MGB Occupational Health:

If you were vaccinated by Occupational Health Services (OHS) during a flu clinic or in an OHS office, your vaccination will be automatically entered in WorkWell for you. Students also need to upload flu shot documentation to Exxat or Complio to be compliant with the Institute. You are encouraged to bring this influenza vaccine form to any MGB flu shot clinics to be completed by the nurse administering the shot. To obtain a copy of your flu record, you will need to email OHS at occhealth [at] partners.org.

• Flu vaccine administered at a Mass General Brigham Provider other than OHS:

If you were vaccinated by a Mass General Brigham provider other than the OHS, you will need to visit your WorkWell Flu Card to upload proof of vaccination or to consent for WorkWell to pull your flu data from EPICLog into WorkWell.

• Flu vaccine administered by provider outside Mass General Brigham, including a retail pharmacy:

If you were vaccinated by a provider outside of Mass General Brigham, including a retail pharmacy such as CVS, you will need to visit your WorkWell Flu Card to upload proof of vaccination. 

Proof of vaccination can be an office record of the shot, immunization record or a receipt showing the shot was provided to you. Your documentation MUST include the date vaccine was administered, your name AND another identifier, such as your date of birth. OHS cannot accept your proof without these key identifiers. OHS will accept copies of the original or a photo of the documentation. Flu shots received between August 1 and November 7 will be accepted for the current flu season.

For more detailed information on how to submit for each scenario, view the Tip Sheet.

If you are experiencing any technical issues with WorkWell, please open a ticket with Digital. 
 

Students’ flu vaccination records must be accepted by MGB Occupational Health and uploaded to Exxat or Complio.

Medical and religious exemption requests are due by October 10.

• Medical Exemption Requests

All medical exemption request forms must be completed by your health care provider. Employees may not sign the form on their own behalf. Medical exemption requests must be submitted to WorkWell and uploaded under “Submit Documents” on the flu card.

If you were approved for a medical exemption last year (excluding students and temporary medical exemptions), you do not have to submit a new request. Your exemption status will be updated on your behalf.

The two CDC approved exemptions are:

1.  History of Guillain-Barre syndrome that developed within six weeks of receiving vaccine
2. Anaphylaxis or severe allergic reaction following a dose of influenza vaccine or any vaccine component.

An expert clinical panel will review your request and make a determination based on currently available evidence-based guidelines.

You will receive notification from OHS and/or WorkWell as to whether your request for a medical exemption was approved or denied.

• Religious Exemption Requests

Religious exemptions are managed by Human Resources (excluding students – the Office of Compliance will review religious exemption requests.)

Employees and students must submit a religious exemption form each year.

You will receive an email from Human Resources (students will receive an email from the Office of Compliance) as to whether your request for a religious exemption was approved or denied. Please note that a pork-free vaccine is available.
 

All students should maintain a copy of their proof of flu vaccination in the event that a clinical site requires such documentation in advance of a clinical placement.

If students received their flu vaccination from an MGH OHS Flu Vaccination Clinic and need proof of vaccination for a clinical placement, students should log into their Patient Gateway account for this documentation.

Questions?
Email studentcompliance [at] mghihp.edu (studentcompliance[at]mghihp[dot]edu) for assistance.