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IHP Daily News Standards and Guidelines

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IHP Daily News Standards and Guidelines

To increase timeliness and readership, we ask that you read the following standard procedures and policies.

Style:
Left justified block format (please do not center), black font, Arial, size 12 sent with the text inside the email, not in an attachment. No attachments (graphics or documents) will be included with messages. Messages should be no longer than one–two paragraphs in length.

Timing/Frequency:
IHP Daily News is sent each weekday afternoon. Sending a single set of news items each day allows us to reduce the number of emails sent. Time-sensitive messages can be sent once per week and recurring messages can be sent once per month.

Stand-alone messages are reserved for information from the President’s and Provost’s offices or messages regarding safety. On a limited basis, stand-alone messages can be sent on high-priority issues that are cleared though the Office of Communications & Marketing.

Submission deadline:
Please submit news items at least 12 hours before a scheduled event and no earlier than 48 hours before you would like message sent. Only a limited number of staff has access to send messages, and we need time to read, review, approve, format, and send.

We cannot guarantee that a message submitted on the day of an event will be sent that day. Deadline for submitting a request is 1:00 p.m. each day. Announcements should be sent to dailynews@mghihp.edu (global address listing: IHP Daily News).

Content:
Items may be edited for style or formatting. Content should be directly related to an approved Institute activity and cannot violate the Institute solicitation policy. Please note in your heading who your message applies to (faculty, staff, students, post docs, or Institute wide).

All content, including dates, times, etc., is the responsibility of the submitter. If misinformation is sent, we cannot guarantee that a correction will be sent. For corrections to be sent, the mistake or change must be compelling for attendance or response. Please include a contact name on all announcements and, when appropriate, an email address or page link.

Please consider whether an all-user broadcast is the best method for your news item. Are there other distribution lists that better target your audience?

Contact the Office of Communications & Marketing with any questions.

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